In an email sent to the Reedwood Friends Church community, the Northwest Yearly Meeting elders served notice that, effective September 1, 2017, Reedwood would no longer be associated with NWYM. Read the email in its entirety below:
NWYM Board of Elders action.
On August 19, 2017 the NWYM Board of Elders approved a minute discontinuing Reedwood Friend Church’s association with NWYM effective September 1, 2017, as authorized by NWYM Faith and Practice page 33: “In situations in which a ministry point or local church continues to deteriorate, remains ineffective or out of unity with NWYM Faith and Practice, the BoE, acting for the Yearly Meeting, may discontinue the church or the association of the church with Northwest Yearly Meeting.” With this decision, the supervisory work of the Care Committee has ended.
Effective September 1, 2017, Jade Souza and Martha Wood will complete their ministry at RFC. They both will receive severance packages covering the last four months of 2017. We commend them both for their care and concern for those attending RFC.
Phil McLain, Clerk
NWYM Board of Elders Local church Care Committee for Reedwood Friends Church
Opportunity to ‘remember our story, say our goodbyes’
The clerk of the Yearly Meeting worship planning team sent out a letter today addressing questions about plans for annual sessions. Because of a restructure announced in January, the gathering at George Fox University later this month will be the last such session. The NWYM restructure is set to go into effect in June 2018.
Lynn Clouser Holt wrote that “many may be weary and disillusioned and wonder the reason for gathering together for worship…. We must be committed to reflecting and holding Christ’s Light for each other as we close our last NWYM together to establish a good and strong foundation as we all move ahead.”
Although six congregations have announced their intent to leave NWYM and three have publicly declared they will stay, the reality, according to Holt, is that all “have been shaped by our NWYM relationships – past and present, and by years of participating in worship and service together. I invite you to attend each service and hope you will encourage others to come and worship together as well.”
Each evening service has been planned as “a safe and spacious place to encounter Christ, and the themes of the evenings are similar invitations one would find in a memorial service,” Holt wrote. “There will not be a main speaker but … each service will include silence and opportunity for private personal response if one feels led. A small team will be providing the music. Sitting in worship together – regardless of what label we wear or whether we stay or go – invites us to trust God with one another and exposes us to currents of grace which thankfully are not limited by human division.”
Holt included the theme for this year’s worship gatherings: “When Grace happens, we relinquish [and/or] remember our story and say our goodbyes.”
The worship planning team includes Holt, Retha McCutchen, Nate Macy, Rob Willoughby and Martha Wood.
Group plans for Yearly Meeting sessions
Churches leaving Northwest Yearly Meeting have each named representatives to an interim committee, and the group plans to meet on June 7, in Salem. Members of the committee include the following:
- Joann Boswell, Camas
- Chris Durost, West Hills
- Joanne Halgren, Eugene (alternate)
- Cecilie Hudson, North Seattle
- Faith Marsalli, Klamath Falls
- Marie Matsen, Eugene
- Helen May, Camas
- Elizabeth Price, Eugene
- Elijah Walker, West Hills
- Carol Whorton, Klamath Falls
- Jan Wood, North Seattle
The committee is considering the following questions in preparing an agenda for the meeting in June: “What presentations, if any, do we need to hear? What business items do we need to approve to move forward? What working groups do we need to name and get started?”
The represented churches and others interested in being part of a new organization will worship together at Yearly Meeting in July. Joann Boswell <firstname.lastname@example.org> is collecting input from anyone who has ideas or suggestions for what should be included, discussed, or accomplished at Yearly Meeting.
Excerpts from Saturday’s meeting
Jan Wood, North Seattle, opened the meeting Saturday: When we enter the door we lay down our preconceptions, convictions, planned speeches – and take on a neutral space in the spirit of Christ, to align with the heart of Jesus. It’s like shedding the garments that need to be shed, that encumber us, and take on the garment of Christ, that frees us. Whenever an organism experiences pain, the natural reaction is to resort to coping mechanisms, to change our behavior to protect itself, to protect itself from that pain ever happening again. We are being birthed out of woundedness and pain, and are vulnerable to resorting to these defenses. We need to release those we are angry at, hold in judgment, have wounded us—release them into the hands of Jesus.
During the meeting, we identified six priorities for an interim steering committee:
- “People work.” Jan asked Eric Muhr to elaborate on “people work.” He offered that we are usually inclined to think in terms of superstructure, rather than infrastructure. We might want to give attention to concern about an undergirding infrastructure to provide for the individuals not connected with these five churches, but who might want to be involved.
- Research into what’s been done before in similar situations, what the YM is requiring, what bylaws are needed. Retha McCutchen, NWYM Interim Superintendent, noted that we don’t need a full Faith and Practice, but merely bylaws (Roger Watson added later that we will need articles of incorporation as well).
- Identity work (who are we, what throws us together).
- Plan for ways to serve the interests of folks not affiliated with departing churches.
- [This was added later in the discussion.] Plan for alternative, parallel business meetings to be held during YM sessions in July 2017.
Wood clarified: We are pretty clear on a steering committee with a limited shelf life expiring at yearly meeting, a time frame for the steering committee to be formed, and a strong concern for a large, pained group in the middle without a departing church to affiliate with, and an identification with their pain.
Jade Souza, Reedwood: I would like for the committee to consider institutional support for meetings that are currently unclear, churches that are restructuring, or new plants or new worship groups.
We approved the following minute:
We approve the creation of an interim committee for the purpose of proposing a structure for the association of the five churches that must leave Northwest Yearly Meeting by 2018, to be comprised of two members appointed from each of these churches. It will serve as the point group for communication among the Friends coalescing around the formation of the new entity, and for communication with NWYM. The interim committee will decide on the scope and priorities of its work. We will ask the five churches leaving NWYM to name their representatives by May 21, 2017. The work and continued existence of this group will be re-evaluated at a meeting of the departing churches to be held during NWYM’s 2017 annual sessions.
Roger Watson, NWYM Director of Finance and Development, spoke to us about relevant legal and financial matters. As a NWYM staff member he has a fiduciary responsibility to us, in both practical matters (such as IRS 501(c)3 eligibility), and also matters concerning our relationship with NYWM. Transition team is working on a plan for the fair and equitable disbursement of the earnings from financial assets. The larger representation our group can achieve, the larger our share in the earnings from the financial assets. We need to show ourselves as a “going concern” here today and at least through the next year. To show good faith effort, we must show ourselves as a legal entity. This involves creating incorporation papers and bylaws. The Faith and Practice of NWYM is their bylaws. In establishing who you are, it’s important also to establish why you are, your purpose.
The next meeting will be during the 2017 NWYM sessions in July.
Click here for the complete minutes from the meeting.
Churches leaving YM take step toward incorporation
[This article was updated on April 23, to include the final, approved minute]
Just over 90 people from 17 meetings gathered at Eugene this afternoon to discern next steps for those leaving Northwest Yearly Meeting.
The group approved for a communications team to begin work directly following the meeting. That team is tasked with broad dissemination of information, increased transparency, and an infrastructure that supports multi-directional connections for the continuing work of discernment.
Jan Wood, North Seattle, clerked the meeting. “We need a comprehensive way to do communication,” she said.
“Let what we’re doing become public,” Rachel Swain Kidd, Eugene, encouraged the group. “As long as we’re part of the Northwest Yearly Meeting, what we’re doing should be posted there.”
In addition, each church leaving the yearly meeting – Camas, Eugene, Klamath Falls, North Seattle and West Hills – will name two representatives to serve on an interim committee that could begin meeting as early as May 21. The interim committee will decide the scope of its work and will serve as a place for ideas to be shared, reporting back to the next gathered meeting at annual sessions in July.
John Price, Eugene, pointed out that having an interim committee will give the yearly meeting Transition Team a group that it can begin working with.
Superintendent Retha McCutchen briefly shared that this new association does not require a Faith and Practice in order to operate. “You just need bylaws,” she said.
The importance of having bylaws and of getting incorporated, according to Roger Watson, yearly meeting director of finance and development, is that “it’s going to be a sign to Northwest Yearly Meeting as a whole and to the Administrative Council in particular that we are serious about what we are doing.”
Watson clarified that incorporating will also help the Transition Team: “One of the questions that the Transition Team is dealing with is the question of division of … earnings from some financial assets…. The larger representation we have in this group, the more share you get to have in the earnings of those financial assets.”
The following minute was approved by the group:
We approved the creation of an interim committee for the purpose of proposing a structure for the association of the five churches that must leave Northwest Yearly Meeting by 2018, to be comprised of two members appointed from each of these churches. It will serve as the point group for communication among the Friends coalescing around the formation of the new entity, and for communication with NWYM. The interim committee will decide on the scope and priorities of its work. We will ask the five churches leaving NWYM to name their representatives by May 21, 2017. The work and continued existence of this group will be re-evaluated at a meeting of the departing churches to be held during NWYM’s 2017 annual sessions.
Friends from the following meetings were present:
- Betweeners (worship group in Tualatin)
- Bridge City (North Pacific YM)
- East Hill
- Eugene Friends Church
- Eugene Friends Meeting (North Pacific YM)
- Friends in Common
- Klamath Falls
- North Seattle
- North Valley
- West Hills
The communications team includes Gil George, Rachel Hampton, Connor Magee, Thomas Magee, Eric Muhr, Kjiersten Schmidt and Lorraine Watson.
Church to decide status at later date
Four monthly meetings, all of which hold an affirming statement, will not be allowed to remain members in Northwest Yearly Meeting after the restructure: Camas, Eugene, Klamath Falls and West Hills. Yesterday, a fifth monthly meeting approved leaving as well.
In a meeting for business Sunday, North Seattle Friends approved the following minute:
Northwest Yearly Meeting has announced a restructuring process, which will create a newly Yearly Meeting on or before June 2018. Churches leaving Northwest Yearly Meeting may become independent or join the new Yearly Meeting. In response to this information, North Seattle Friends Church minuted their decision to leave Northwest Yearly Meeting during the restructuring period. As the newly formed Yearly Meeting has not yet been created, North Seattle Friends Church will decide on independent status or membership in the new Yearly Meeting at a later date.
Lorraine Watson as pastor, Jan Wood as clerk, and Cecile Hudson were approved as representatives to the newly forming entity. April 22 is the next gathering for this group.
Patty Federighi remains our rep to NWYM as long as we belong to NWYM.
In the process of creating structures that begin a process to form a new Yearly Meeting or Association, we trust and empower our representatives to discern and take action on our behalf. We understand that any substantive matters will be brought back to North Seattle Friends for discernment.
Watson sent an email, saying that she remains hopeful.
The meeting at 1 p.m. on Saturday, April 22, will be at Eugene Friends Church, 3495 W 18th Ave, Eugene, OR 97402.